Done-for-you follow-up,
content & reactivation

You're a great retreat host.You shouldn't also
be the marketing
department.

Stay visible, follow up with leads, and bring past guests back — with done-for-you content and reactivation support.

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94% Past-guest response to personalised follow-up outreach
< 12min Median inquiry reply first response to a new inquiry
2.4× Avg. rebook rate vs. industry baseline for retreat operators
The part nobody talks about

You didn't start this to live in your DMs.

It's 11pm. You've just finished teaching. 43 unread messages. You'll get to them tomorrow.

The silver lining: you should be focused on holding space and shaping the experience, not drowning in admin and ops. That's our job.

What we do

Six quiet systems that fill your retreats.

One integrated workflow, not ten subscriptions. Pick one to start. Add others as it makes sense.

01 A yoga retreat guest receiving a personal follow-up text from their teacher

Half your next retreat, filled before you announce it.

A quiet rhythm of personal check-ins for past guests, in your voice, on your cadence. Not a newsletter blast.

BeforePast guests would come back — if you stayed in touch. You don't have time.

What changesWe reach out for you, 1:1, sounding exactly like you. You approve the tone once.

First resultsFirst booking typically within 2–4 weeks.

02 A potential retreat guest messaging on WhatsApp asking about the retreat — answered in minutes by AI

Every inquiry answered in under 12 minutes.

A thoughtful first-response system across email, IG and your site. Sounds like you, never a bot.

BeforeThree-day reply times lose ready-to-book guests. You can't be online 24/7.

What changesAn AI agent trained on how you write. Replies in minutes, books calls, hands warm leads to you.

First resultsActive within the first week.

03 Yoga retreat owner recording a voice memo on her phone at sunrise to turn into a month of content

A month of content from one voice memo.

Captions, Reels and emails shaped from your raw material. Posted in your cadence, in your voice.

BeforePosting feels like a second job. The algorithm keeps moving the goalposts.

What changesYou send raw material — a voice note, a photo, a thought. We deliver a month of content, ready to approve.

First resultsFirst batch ready within two weeks.

04 Yoga retreat landing page on a phone with a grab your spot booking button

A retreat landing page that actually converts.

A page built for one retreat, one decision, with the funnel behind it. No template. No bloat.

BeforeYour booking page is a PDF or a Squarespace block. Visitors leave before deciding.

What changesWe design and write the page, set up booking, and build the follow-up sequence — all in one workflow.

First resultsPage live within 3 weeks.

05 Email notification on a phone about a retreat seat opening up for a waitlisted guest

The last two seats, sold without a discount.

Quiet behind-the-scenes choreography that closes the gap on almost-full retreats.

BeforeAlmost-bookers and waitlists go cold. Discounting feels off-brand.

What changesPersonal nudges to the right people at the right moment — past guests, waitlist, almost-bookers. Never a fire-sale.

First resultsCan close seats within days of a near-full retreat.

06 Google Maps new 5-star review notification for a yoga studio on a phone lock screen

3× the reviews. Friends bringing friends.

A soft post-retreat rhythm: thank-yous, public reviews, friend referrals. Nothing pushy.

BeforeHappy guests forget to review or refer friends. Every retreat starts from zero.

What changesThoughtful asks at the right moment, in your voice — Google reviews, IG tags, friend referrals.

First resultsFirst reviews typically within a week of the retreat ending.

All six in one workflow

One assistant, not ten subscriptions.

Most clients start with one piece. Within 90 days they're running three or four — in a single integrated workflow built around you, not stitched together from a dozen monthly bills.

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How it works

A different kind of working relationship.

01

A real conversation first

A 45-min call. You tell us about your retreats and what's draining you. We tell you honestly whether we can help. No pitch deck.

02

One thing at a time

We don't sell you everything at once. We pick the piece giving you the most space back, build it carefully, prove it works.

03

You stay in your voice

Nothing goes out without sounding like you. The work disappears into your brand — it doesn't replace it.

By month three, most clients have 5–8 hours a week back — and fewer retreats starting from zero.

"The part of the work I dreaded most just… stopped feeling heavy."
— Retreat organizer, Algarve
Packages

Choose the right starting point.

Start with The Pilot — one build, one bill, results in 30 days. Continue with a monthly retainer when you're ready to keep building.

The Pilot

No ongoing commitment

Inbox automation + past-guest reactivation — plus one more based on whatever's costing you the most time. Custom voice training, full build, live in 30 days. Continue with a retainer anytime.

Most popular

The Practice

Monthly retainer · 3-month minimum

1–2 new automations built each month. Inbox, reactivation, content — and whatever else makes sense for your business. The system keeps growing. Monthly check-in call included.

The Full Program

Monthly retainer · 3-month minimum

Full scope — social media content, AI call-back system, pre-arrival sequences, review automation, full integration. Weekly check-ins + quarterly strategy session. For operators who want the whole thing running.

✓
Simple deal. On The Pilot: if your automation isn't live within 30 days of kickoff, full refund. On monthly programs: if month three doesn't show something real — a booking, a filled inquiry, hours back in your week — we refund that month. No questions, no chase.
?
Is the investment a lot? One retreat spot can cover the work. And the monthly programs are often less than you're already paying across tools that don't talk to each other. Most clients cancel two or three of those within 90 days. Not because we asked. Because they stop needing them.
Honest fit

An honest note about fit.

This is for you if —

  • ✓You run 2+ retreats a year and want to run more
  • ✓You have past guests who'd come back — if you stayed in touch
  • ✓You're tired of being the bottleneck in your own business
  • ✓You care deeply about your voice and your guests' experience
  • ✓You run a yoga studio adding retreats as a revenue stream

This isn't for you if —

  • ✕You're hosting your first-ever retreat (we'd point you elsewhere)
  • ✕You want a fully automated system you never look at
  • ✕You're looking for the cheapest option (we're not it)
Questions

Things people ask before reaching out.

Will this sound like AI? My guests will know.
No. We spend two weeks learning your voice before anything goes out. You review and approve the tone first. Most clients say it actually sounds more like them.
I've tried tools like this and they felt cold.
We're not selling software — we're doing the work. There's a real person reading every important message before it goes out.
I run a yoga studio, not just retreats. Does this still fit?
Yes. The same systems work for member re-engagement and workshop fills too. We'll tell you which to start with on the call.
What if I don't have a big email list or following?
Most of our clients don't. We start with whoever's already paying attention — past guests, current inquiries. Growth follows from there.
How long until I see results?
Past-guest reactivation usually books its first retreat spot in 2–4 weeks. Inquiry response shows up in days. Content and review systems take 60–90 days to compound.
Why not just use AI tools myself?
You can — some people do. Setting it up takes 3–6 months and about 10 hours a week to maintain. We've already built the system. You get the result, not the job.
Can I cancel?
The Pilot is a flat one-time fee — no ongoing commitment. Monthly programs are a 3-month minimum, then 30 days' notice to cancel. If it's not working by month three, you'll know — and so will we. That's what the 20-min call is for.
Let's talk

If any of this felt familiar, let's talk.

In 20 minutes, we'll map out which system would most likely fill your next retreat — and tell you honestly if it's not a fit. No pitch, no pressure.

Book a free 20-min call

We keep the roster small — 2 spots open for June.

Book a free 20-min strategy call